A New Standard for Culture & Sports

Sustainability Certification Pilot 2026 - 2027

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Part 1: General Requirements

  • ◉ Mandatory

    Applies to: All Event Types & Sizes

    The Big Picture

    Every successful green transition needs a clear driver. This requirement ensures that sustainability isn’t an afterthought, but a core priority integrated into every stage of your event, from early concept development through to post-event reporting.

    What Is Required?

    You must formally designate at least one person or a working group to oversee sustainability efforts throughout your entire event life cycle.

    • For Larger Organisations: A dedicated Sustainability Officer, Manager, or Committee.

    • For Smaller Teams: Flexible task-sharing! You can divide key responsibilities among existing team members (e.g., your Operations Lead handles energy/waste, while your Travel Coordinator handles transport).

    Ideal Background

    While formal sustainability training is a bonus, up-to-date practical knowledge within the cultural, festival, or sports sectors is completely valid.

    What the Role Covers

    Your designated sustainability lead or team will focus on five primary operational areas:

    1. Transport & Logistics: Managing staff, talent, audience, and supplier travel footprint.

    2. Energy & Power: Tracking power sources across offices, venues, and temporary sites.

    3. Catering & Hospitality: Overseeing sustainable food, beverage, and accommodation sourcing.

    4. Materials & Waste: Driving circular procurement, signage reuse, and waste reduction.

    5. Team Engagement: Training staff/volunteers and aligning external partners with your green goals.

    What You Need to Submit in the Form

    To fulfill this requirement, you will simply provide:

    • Name(s) & Job Title(s): The key person or team members assigned to this role.

    • Brief Role Description: A short paragraph outlining their background/training and how sustainability tasks are divided across your team.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes

    The Big Picture

    Setting clear priorities before your event takes place is essential for tracking progress and making meaningful improvements. A sustainability plan establishes your environmental baseline, identifies your largest impact areas, and sets realistic targets for reduction. Adding an estimated climate budget helps forecast your carbon footprint before production begins.

    What Is Required?

    Prior to event execution, your organisation must outline its primary sustainability challenges and set defined goals for the upcoming event cycle.

    • Sustainability Plan (Mandatory): Identify key impact areas and establish measurable targets for the reporting year.

    • Climate Budget (Optional / Best Practice): An estimated carbon emissions forecast for your upcoming event cycle (e.g. calculated using the Green Producers Tool or an equivalent carbon accounting tool).

    What a Strong Submission Covers

    • Key Impact Areas: Identification of your primary challenges (e.g. audience travel, venue energy consumption, single-use staging materials, food waste).

    • Targeted Goals: Specific, measurable commitments for the reporting year (e.g. "Reduce catering food waste by 25%", "Power all outdoor stages via mains grid energy", "Ensure step-free access across all venues").

    • Action Steps: Practical operational measures put in place to achieve these goals.

    • Emissions Projection: If available, an estimated carbon footprint breakdown for major operational areas.

    What You Need to Submit in the Form

    You may fulfill this requirement using one of the following response options:

    • Option A (Inline Text): Enter a concise summary of your key challenges, goals, and estimated climate targets directly into the form text box.

    • Option B (Document Link / File Upload): Provide a shareable link or upload your formal Sustainability Plan and/or Climate Budget document.

Part 2: Transport

  • ◉ Mandatory

    Applies to: All Event Types & Sizes

    The Big Picture

    For the vast majority of cultural and sports events, travel, especially audience and participant travel, represents the single largest source of carbon emissions. Active communication is one of the most effective, zero-cost tools an organisation has to influence travel behaviour and shift journeys toward low-carbon options.

    What Is Required?

    Your organisation must actively encourage audiences, volunteers, staff, and invited guests to use public transport or active travel options (cycling, walking, e-bikes, e-scooters) to reach your event venues and administrative sites.

    Practical Examples of How to Fulfill This

    • Pre-Event Communications: Including public transport routes, timetables, and walking directions in ticket confirmation emails, newsletters, and audience guides.

    • Digital Platforms: Publishing dedicated "How to Get Here" pages on your website and event app with sustainable travel highlighted first.

    • Active Travel Infrastructure: Communicating the location of secure bicycle parking, e-bike charging stations, and safe cycling routes.

    • Integrated Services: Promoting park-and-ride schemes, combined event-and-transit tickets, or dedicated shuttle buses connecting to major rail/bus hubs.

    What You Need to Submit in the Form

    Please provide evidence demonstrating how sustainable travel was promoted to your participants.

    • Evidence File or Link: Upload or link to proof of your communications (e.g. website screenshots, newsletter copies, ticket email templates, social media posts, or official printed programme extracts).

  • ◉ Mandatory

    (or N/A if geographically impossible)

    Applies to: All Event Types & Sizes

    The Big Picture

    Air travel produces significantly higher carbon emissions per passenger-kilometre than ground transport. Eliminating short-haul flights where viable rail alternatives exist is one of the most effective ways to lower your event's overall travel footprint.

    What Is Required?

    Air travel is not permitted for journeys where an equivalent train journey (or travel by bus, car, or ferry) takes less than five hours, provided a realistic rail or ground alternative exists. The use of private aircraft is strictly prohibited under all circumstances.

    Scope of Requirement

    This policy applies to all travel funded or booked by your organisation:

    • Internal Team Travel: Travel for event management, staff, technical crew, and volunteers.

    • Funded Guests & Participants: Travel for invited individuals where your organisation covers travel expenses (e.g. athletes, performers, artists, speakers, delegates, media representatives, and jury members).

    Valid Exceptions (Select N/A)

    This requirement is automatically classified as Not Applicable (N/A) under the following conditions:

    • Geographical Constraints: Locations where no realistic train or ground transport route exists (e.g. island locations, remote regions without rail infrastructure).

    • Severe Disruptions: Unforeseen travel emergencies, severe weather events, or transit strikes that make planned rail travel impossible.

    What You Need to Submit in the Form

    Please provide proof of compliance or state your exception:

    • Travel Documentation or Policy: Upload or link to your travel logs, ticket receipts, booking confirmations, or a copy of your organisation's official travel policy.

    • Exception Explanation (if claiming N/A): A brief sentence clarifying why ground travel was not possible for your event location.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes utilizing operational passenger cars

    The Big Picture

    Operational fleet travel, such as transporting artists, athletes, VIPs, staff, and volunteers, can generate significant localised emissions and air pollutants. Ensuring that at least half of your operational passenger car fleet consists of electric, hybrid, or biogas vehicles creates a measurable drop in your event's transport footprint.

    What Is Required?

    At least 50% of passenger cars owned, hired, or operated for your event logistics must be low-emission vehicles with a reduced carbon footprint and low emissions of particulates and nitrogen oxides.

    Eligible Vehicle Types

    • Fully Electric Vehicles (EVs): Preferably charged using renewable energy grids.

    • Compressed Natural Gas (CNG) / Biogas Vehicles: Preferably utilising Bio-CNG.

    • Hybrid Vehicles: Both plug-in hybrids (PHEV) and conventional hybrids (HEV). Plug-in hybrids should be operated in electric mode whenever possible.

    Scope & Exemptions

    • In Scope: All passenger vehicles actively used in event logistics and operations (e.g. athlete and artist shuttles, staff transport, VIP transfers, light equipment runs).

    • Out of Scope: Vehicles used exclusively as artistic props, static marketing displays, or performance/visual installations.

    What You Need to Submit in the Form

    Please provide your fleet details using your vehicle log:

    • Vehicle List / Transport Log: Paste the URL from your completed Vehicle List Form (or upload your equivalent transport documentation) detailing total operational passenger cars, vehicle make, model, and fuel type (Electric, Hybrid, Petrol, Diesel, CNG).

    • We have created a separate form to help you make your vehicle list(s): https://forms.gle/8kuAu8gcE44ZSNLF7

  • ◉ Mandatory

    Applies to: All Event Types & Sizes utilising commercial transport under 7.5 tonnes

    The Big Picture

    Transporting staging gear, sound equipment, production kit, and larger groups relies heavily on utility vehicles. Because commercial vehicles typically cover higher mileage and carry heavier loads, ensuring that at least one-third of your operational fleet is low-emission plays a critical role in decarbonising event logistics.

    What Is Required?

    For all vans, minibuses, and small trucks (under 7.5 tonnes) owned, hired, or operated for your event logistics, at least one-third (33%) must be low-emission vehicles.

    Eligible Vehicle Types

    • Fully Electric Vehicles (EVs): Preferably charged using renewable energy grids.

    • Compressed Natural Gas (CNG) / Biogas Vehicles: Preferably utilising Bio-CNG.

    • Hybrid Vehicles: Both plug-in hybrids (PHEV) and conventional hybrids (HEV). Plug-in hybrids should be operated in electric mode whenever possible.

    Exceptions & Deviations

    We recognise that the regional availability of electric or low-emission commercial fleets varies significantly across Europe. If your organisation cannot achieve the 33% threshold due to a genuine lack of local rental stock or charging infrastructure, you may submit this requirement as a valid deviation by providing a short explanation.

    What You Need to Submit in the Form

    Please provide your commercial vehicle data using your transport log:

    • Vehicle List / Transport Log: Paste the URL from your completed Vehicle List Form (or upload your equivalent transport documentation) detailing total commercial vehicles used under 7.5 tonnes, vehicle make, model, and fuel type (Electric, Hybrid, Petrol, Diesel, CNG).

    • Deviation Justification (if applicable): A brief note explaining supply or infrastructure limitations if the 33% threshold could not be met.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes utilising heavy transport over 7.5 tonnes

    The Big Picture

    Heavy Goods Vehicles (HGVs) over 7.5 tonnes carry major stage infrastructure, broadcasting units, large sound systems, and heavy festival/sports equipment. Because of their weight and fuel consumption, heavy freight accounts for a disproportionate share of transport emissions. Incorporating low-emission heavy transport into your logistics chain significantly reduces overall event emissions.

    What Is Required?

    For all trucks and heavy goods vehicles over 7.5 tonnes owned, hired, or utilised for event operations, at least one-quarter (25%) must be low-emission vehicles.

    Eligible Vehicle Types

    • Fully Electric Trucks (EVs): Preferably charged using renewable energy grids.

    • Compressed Natural Gas (CNG) / Biogas Trucks: Preferably utilising Bio-CNG.

    • Hybrid Trucks: Both plug-in hybrids (PHEV) and conventional hybrids (HEV). Plug-in hybrids should be operated in electric mode whenever possible.

    Exceptions & Deviations

    • Not Applicable (N/A): Select N/A if your event does not use heavy vehicles over 7.5 tonnes.

    • Deviations: Low-emission heavy trucks are still emerging in many European markets. If your organisation or logistics providers cannot meet the 25% threshold due to local fleet availability or charging infrastructure limits, you may submit this requirement as a valid deviation by providing a short explanation.

    What You Need to Submit in the Form

    Please provide your heavy vehicle data using your transport log:

    • Vehicle List / Transport Log: Paste the URL from your completed Vehicle List Form (or upload your equivalent transport documentation) detailing total trucks over 7.5 tonnes, vehicle make, model, and fuel type (Electric, Hybrid, Petrol, Diesel, CNG).

    • Deviation Justification / N/A Note (if applicable): State if no heavy trucks were used, or provide a brief note explaining supply or infrastructure limitations if the 25% threshold could not be met.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes utilising diesel vehicles

    The Big Picture

    Older diesel engines release high levels of harmful fine particulates and nitrogen oxides, which contribute to severe local air pollution and public health issues. Ensuring that every diesel vehicle involved in your event meets at least the EURO 6 standard significantly reduces toxic exhaust emissions during logistics, setup, and teardown.

    What Is Required?

    If your organisation, contractors, or technical service suppliers use diesel-powered vehicles, all such vehicles must comply with the EURO 6 emission standard.

    This rule applies to all vehicle types. passenger cars, vans, minibuses, and heavy trucks. regardless of whether they are owned, hired, or provided by third-party suppliers.

    Scope & Exemptions

    • In Scope: All operational diesel vehicles used by your internal team, external suppliers, staging crews, or technical contractors.

    • Valid Exemptions: Highly specialised technical vehicles or custom-modified equipment (e.g. heavy mobile cranes, specialised broadcast trucks, or vintage parade vehicles) where a EURO 6-compliant alternative does not exist on the market.

    • Not Applicable (N/A): Select N/A if your event operations are completely diesel-free.

    Practical Tip: How to Verify EURO 6 Compliance

    The simplest way to verify compliance is to check the emission class stated on the vehicle's official registration document (Logbook / V5C). As a general rule:

    • Almost all diesel passenger cars registered new after 1 September 2015 meet the EURO 6 standard.

    • Most light commercial vans registered new after 1 September 2016 meet the EURO 6 standard.

    What You Need to Submit in the Form

    Please confirm compliance using your transport log:

    • Vehicle List / Transport Log: Paste the URL from your completed Vehicle List Form (or upload your equivalent transport documentation) indicating fuel type and EURO 6 compliance for all diesel vehicles.

    • Exemption Note (if applicable): A short explanation if a specialised technical vehicle could not meet the EURO 6 requirement.

Part 3: Energy

  • ◉ Mandatory

    Applies to: All Event Types & Sizes

    The Big Picture

    Relying on temporary fuel generators for daily administrative work is inefficient and creates unnecessary carbon emissions and local air pollution. Mains electricity grid connections provide a far more stable, cost-effective, and environmentally friendly power source for year-round and temporary administrative operations.

    What Is Required?

    All administrative facilities, such as permanent main offices, temporary production headquarters, accreditation centres, press offices, and volunteer hubs, must draw electricity directly from the regular power grid rather than temporary fuel-powered generators.

    Scope & Examples

    • In Scope: Year-round administrative headquarters, temporary festival/event production offices, staging hubs, accreditation desks, press offices, and volunteer check-in spaces.

    • Out of Scope: Mobile or temporary field operations at remote outdoor competition/event sites where no mains grid infrastructure exists (these are evaluated separately under venue energy requirements).

    What You Need to Submit in the Form

    Please provide confirmation of a mains grid electricity connection:

    • Proof of Energy Connection: Upload an energy supplier invoice, a utility bill, a lease/tenancy agreement confirming grid energy inclusion, or written confirmation from your venue/building manager.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes utilising permanent or semi-permanent venues

    The Big Picture

    Permanent venue infrastructure connected to the national power grid is far cleaner and more energy-efficient than using temporary fossil-fuel generators. Establishing grid connectivity across all hosting sites ensures a significantly lower carbon footprint and supports broader decarbonisation efforts across cultural and sports facilities.

    What Is Required?

    All venues utilised by your event, including sports arenas, stadiums, theatres, concert halls, cultural centres, exhibition spaces, cinemas, and screening rooms, must draw power from the regular electricity grid wherever grid infrastructure is available.

    Note: Your organisation is responsible for requesting and logging this information from venue management. You are not required to alter or modify fixed venue infrastructure yourself. If a venue already operates on mains grid power, this requirement is automatically fulfilled.

    Scope & Examples

    • In Scope: All primary and secondary indoor/outdoor venues, performance spaces, arenas, exhibition halls, and fan zones connected to fixed electricity grids.

    • Out of Scope / N/A: Temporary greenfield sites, temporary outdoor tracks, or remote locations where no grid connections exist (power solutions for these sites are logged separately under temporary energy requirements).

    What You Need to Submit in the Form

    Please provide confirmation of grid connectivity for your venues:

    • Proof of Energy Connection: Upload a utility invoice, energy supplier contract, or official written confirmation/declaration from the venue manager/owner stating that the site operates on mains grid electricity.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes using temporary outdoor or indoor structures (tents, outdoor stages, screening sites, pop-up arenas, race hubs, fan zones)

    The Big Picture

    Temporary sites and outdoor stages are often powered by diesel generators out of habit, producing significant localised carbon emissions, exhaust fumes, and noise pollution. Prioritising temporary grid connections, or working with municipalities to access existing mains infrastructure, substantially lowers your event's environmental impact.

    What Is Required?

    For all temporary event installations (outdoor stages, tents, pop-up screening sites, temporary offices, accreditation hubs, fan villages, finish lines), your organisation must use electricity from the regular power grid whenever technically and logistically possible.

    Navigating Site Constraints & Deviations

    We recognise that temporary grid access is often dependent on:

    • Local Power Grid Capacity: Availability of sufficient amperage at the site location.

    • Physical Infrastructure: Proximity to permanent electrical distribution boxes or sub-stations.

    • Municipal/Landowner Agreements: Approvals from local councils or private landowners to tap into existing grid infrastructure.

    If grid power cannot be accessed due to capacity or site limitations, this must be logged as a valid deviation, explaining why temporary generators or alternative power systems were required.

    What You Need to Submit in the Form

    • Deviation Explanation (if applicable): A brief statement outlining why grid access was not feasible for specific temporary sites and what alternative energy solution was used (e.g. green battery storage, biofuel generators).

  • ◉ Mandatory

    Applies to: All Event Types & Sizes utilising temporary or off-grid power

    The Big Picture

    Conventional diesel generators are major sources of carbon emissions, local air pollution and fine particulates), and noise disturbance. Restricting generator reliance, and transitioning toward grid hookups, battery storage, or zero-emission power, substantially reduces the environmental impact of outdoor and temporary event spaces.

    What Is Required?

    As a general rule, the use of diesel generators is strictly prohibited.

    Generators are permitted only under the following specific conditions:

    1. Distance to Grid: Mains grid electricity is not available within approximately 100 metres of the installation site.

    2. Technical Constraints: A physical or safe connection to the local power grid is not technically possible.

    Valid Exception Scenarios

    • Natural / Outdoor Locations: Events staged in public parks, forests, beaches, or remote natural environments.

    • Mobile Infrastructure: Moving installations, street parades, or temporary outdoor sports tracks.

    • Unserviced Temporary Stages: Outdoor stages, fan zones, or pop-up venues lacking pre-existing grid infrastructure.

    Note: Where temporary generators are unavoidable, organisations are strongly encouraged to utilise zero-emission battery systems or certified renewable biofuels (such as HVO / Hydrotreated Vegetable Oil) rather than standard fossil diesel.

    What You Need to Submit in the Form

    Please provide details regarding any temporary power units used during your event:

    • Generator List / Log: Paste the URL from your completed Generator List Form (or upload your generator log) detailing the total number of generators used, power rating (kVA), fuel type (e.g. HVO, standard diesel, battery hybrid), and operational hours.

    • Exemption Justification (if applicable): A brief note confirming why grid connection was not feasible (>100m distance or technical limitation).

  • ◯ Voluntary

    Applies to: All Event Types & Sizes utilising temporary generators

    The Big Picture

    Prolonged reliance on diesel generators at a single location causes localised air pollution, noise disturbance, and high fuel burn. Limiting generator operation to short durations encourages event organisers to prioritise temporary grid infrastructure, battery hybrid systems, or streamlined production schedules wherever possible.

    What Is Required?

    If diesel generators must be used under the valid exemption criteria in 3d (e.g. no grid connection within 100 metres or technical impossibility), they must not operate at the same location for more than three consecutive days.

    Exceptions & Justification

    If your event setup, execution, or teardown requires generator use at a single site for more than three consecutive days, this must be submitted as an exception with a clear justification.

    • Examples of Valid Justifications: Multi-day outdoor sports championships or greenfield festivals in remote terrain where temporary grid installations are impossible and low-emission battery alternatives lack sufficient capacity for continuous heavy loads.

    What You Need to Submit in the Form

    • Extended Use Justification (if > 3 consecutive days): A brief explanation outlining why generator operation exceeded three consecutive days at a single location and whether alternative hybrid/battery options were evaluated.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes utilising temporary generators

    The Big Picture

    When temporary fuel generators are unavoidable, selecting units with modern emission controls and cleaner fuel sources drastically reduces environmental contamination and localised public health risks. EU Stage V standards drastically limit particulate matter and nitrogen oxides, while advanced biofuels offer significant lifecycle carbon savings compared to fossil fuels.

    What Is Required?

    If your event must use diesel generators, those generators should meet high environmental and technical criteria. The use of heating oil (fyringsolje) as generator fuel is strictly prohibited.

    Preferred Technical Standards

    Generators should meet the following specifications wherever possible:

    • Stage V Compliance: Certified under the latest EU Stage V emission standards for non-road mobile machinery.

    • Exhaust Filtration: Equipped with a Diesel Particulate Filter (DPF) to capture harmful soot.

    • Fossil Fuel Restrictions: Never operate generators using heating oil or low-grade heating fuels.

    Alternatives If Stage V Units Are Unavailable

    If Stage V compliant generators are not available in your local hire market, your organisation must implement one of the following low-emission alternatives:

    • Hybrid Systems: Pair existing generators with battery storage banks to minimise generator engine run time and peak load emissions.

    • Advanced Biofuels: Operate generators using certified, fossil-free 2nd-generation biofuels, such as HVO100 (Hydrotreated Vegetable Oil) derived from waste fats/oils.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes using multiple temporary generators simultaneously at a single venue or site

    The Big Picture

    Running multiple independent generators at peak capacity often leads to inefficient engine loading, unnecessary fuel burn, high noise levels, and elevated emissions. Implementing dynamic power management (smart load-sharing or generator synchronisation) ensures that generator capacity scales automatically with actual energy demand.

    What Is Recommended?

    When multiple generators must be operated simultaneously at a single event location, organisations are strongly encouraged to use an energy-optimising control system (smart power grid management / generator synchronisation).

    Key Operational Benefits

    • Emissions & Fuel Savings: Automatically powers down or idling surplus generators during low-demand periods.

    • Cost Efficiency: Directly cuts overall fuel consumption and generator rental/maintenance hours.

    • Noise Reduction: Decreases ambient sound levels during off-peak hours (e.g. overnight or during rehearsals).

    • System Reliability: Prevents power outages and overload trips by dynamically balancing electrical demand across the fleet.

Part 4: Accommodation & Catering

  • ◉ Mandatory

    Applies to: All Event Types & Sizes funding accommodation for staff, crew, volunteers, athletes, artists, or invited guests

    The Big Picture

    Hospitality and commercial lodging generate significant environmental impacts through laundry water usage, heating, air conditioning, and single-use guest amenities. Selecting eco-certified hotels or low-impact self-catering options significantly reduces the secondary carbon and resource footprint of your event's visiting participants.

    What Is Required?

    At least 50% of all overnight stays funded or paid for by your organisation must be booked in eco-friendly accommodation located within a reasonable distance (approximately 15 km) of primary event venues.

    Eligible Accommodation Types

    To qualify toward the 50% threshold, stays must fall into one of two categories:

    1. Self-Catering & Shared Housing: Apartments, rental homes, cabins, or shared team housing.

    2. Eco-Friendly Hotels: Hotels holding a recognised eco-certification (e.g. Nordic Swan / Miljøfyrtårn, Green Key, EU Ecolabel, ISO 14001) OR hotels that document at least the following four basic sustainability practices:

      • Electricity supplied directly from the mains power grid.

      • Active energy-saving measures for indoor heating and cooling.

      • Water-saving fixtures and towel/linen reuse policies.

      • Integrated waste sorting systems accessible to guests/staff.

    Proximity Rule

    If eligible sustainable lodging exists within 15 km of your main event venues, your organisation must prioritise these locations over unverified or non-sustainable options.

    What You Need to Submit in the Form

    Please provide your accommodation breakdown:

    • Accommodation Log / List: A simple breakdown detailing accommodation providers used, total room-nights booked per provider, and the type of lodging.

    • Proof of Environmental Measures: Recognised eco-certification names/links for booked hotels, OR written confirmation from the hotel manager verifying the four required environmental practices.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes financing catering, crew meals, VIP hospitality, or official event functions

    The Big Picture

    Food production, particularly livestock farming, is a major contributor to global greenhouse gas emissions, land degradation, and water consumption. Shifting catering menus toward plant-based and vegetarian options is one of the single most direct and high-impact actions an event can take to reduce its environmental footprint.

    What Is Required?

    At least 50% of all meals financed by your event (including meals for internal staff, volunteers, artists, athletes, VIPs, press, and official receptions) must be vegetarian or plant-based.

    Practical Ways to Implement This

    Organisations can meet or exceed the 50% threshold using flexible catering strategies:

    • Vegetarian by Default: Serve plant-based meals as the standard option for all attendees, allowing meat dishes only upon specific advance request.

    • Plant-Rich Buffets: Ensure that at least half of the total options served on shared buffets and food stations are fully vegetarian or vegan.

    • Dedicated Meal Days/Times: Serve 100% vegetarian meals for all internal production crew lunches, or make specific event days fully vegetarian.

    What You Need to Submit in the Form

    Please provide evidence of your catering menu breakdown:

    • Catering Proof: Upload or link to event menus, catering contracts, order receipts, or written communications with food vendors demonstrating that at least 50% of funded meals were vegetarian.

    • Not Applicable (N/A): Select N/A if your event does not finance or provide food/catering of any kind.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes purchasing or managing food and catering

    The Big Picture

    Food supply chains carry significant environmental footprints, from agricultural land use and chemical fertilisers to long-distance freight. Prioritising organic farming reduces synthetic pesticide use and protects biodiversity, while sourcing domestically produced food cuts transport-related emissions and supports regional producers.

    What Is Recommended?

    It is recommended that at least 50% of all food served or ordered by your event meets at least one of the following criteria:

    • Organic: Certified organic produce, dairy, grains, or beverages.

    • Domestically / Locally Produced: Sourced from local or national growers, farmers, and regional suppliers to minimise supply chain transport.

    Flexibility & Exceptions

    We recognise that access to organic or local food suppliers varies based on event scale, season, and geography:

    • Small Events & Remote Venues: If your event operates on a small scale or in a location with limited local agricultural supply chains, you may claim Not Applicable (N/A) or log a short deviation explaining local sourcing constraints.

    What You Need to Submit in the Form

    Please provide details on your food sourcing:

    • Supplier List / Invoices: Upload or link to your food supplier list, catering receipts, or vendor agreements highlighting organic certifications or domestic sourcing.

    • Deviation / N/A Note (if applicable): A brief explanation if limited local availability or scale prevented your event from reaching the 50% threshold.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes providing food/catering to staff, volunteers, or guests

    The Big Picture

    Clear communication about your event's sustainability values builds shared understanding and avoids confusion. Informing team members, volunteers, and guests in advance about your food choices, such as plant-based defaults or locally sourced menus, helps normalise sustainable catering, sets expectations, and fosters a positive culture of environmental responsibility across your event.

    What Is Required?

    Prior to the event, staff, volunteers, artists, athletes, and invited guests must be informed about your organisation's environmentally oriented food policy.

    The goal is to ensure everyone involved understands the event's food guidelines, including the emphasis on vegetarian/plant-based options, waste reduction, and the prioritisation of local or organic ingredients.

    Recommended Channels for Communication

    You can share your catering guidelines using existing internal or external communication workflows:

    • Staff & Volunteer Manuals: Including a dedicated section on food policy and catering setups in your onboarding handbooks.

    • Pre-Event Emails: Detailing catering guidelines, dietary collection forms, or menu highlights in briefing emails sent to crew, speakers, VIPs, or participants.

    • Information Meetings: Briefing department leads, volunteer coordinators, and catering staff during production planning meetings.

    • Websites & Portals: Publishing your food policy on your public website, accreditation portal, or internal team page.

    What You Need to Submit in the Form

    Please provide proof of how your food policy was communicated:

    • Communication Evidence: Upload or link to screenshots of your website/portal, copies of pre-event emails, pages from staff/volunteer manuals, or slide decks used during briefing meetings.

    • Not Applicable (N/A): Select N/A if your event does not provide or manage any catering or food.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes providing food and beverages

    The Big Picture

    Single-use items, even those marketed as "biodegradable," bamboo, or cardboard, require massive amounts of water, energy, and transport to produce, only to be thrown away after a few minutes of use. Transitioning to 100% reusable tableware drastically cuts down on overall waste volume, prevents local littering, and builds a visible culture of circularity at your event.

    What Is Required?

    Disposable tableware must not be used at any point during your event operations, whether for internal crew catering, VIP hospitality, or public food vendors.

    This ban includes:

    • Single-use plates and bowls.

    • Single-use cutlery.

    • Single-use cups and glasses.

    • Single-use water bottles (e.g. PET bottles).

    • Any other single-use items made of plastic, cardboard, paper, or biodegradable materials (like PLA).

    Note: Replacing single-use plastic with single-use cardboard or bioplastic does not fulfill this requirement. The system must be reusable (e.g. porcelain, hard washable plastics, glass, or metal).

    Valid Exceptions

    The only accepted exception to this rule is if mandatory health and hygiene regulations (such as specific municipal infection-control requirements) explicitly dictate the use of disposable items. If this applies to your event, it must be officially documented.

    What You Need to Submit in the Form

    Please provide evidence that a reusable policy was enforced, or document your health exemption:

    • Policy Evidence: Upload or link to information materials, caterer/vendor contracts, internal emails, or screenshots of your event guidelines proving that single-use tableware was banned.

    • Exception Documentation (if applicable): Written documentation from local health authorities or your venue stating that single-use items were legally required for hygiene reasons.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes providing or managing food and catering

    The Big Picture

    Food waste generated during events represents a huge waste of energy, water, and agricultural resources, while contributing directly to methane emissions in landfills. Unconsumed catering is almost always preventable. Transitioning from fixed-portion assumptions to dynamic, demand-based food planning significantly reduces waste while lowering catering expenses.

    What Is Recommended?

    Your event should actively plan, order, and serve food based on precise, actual demand rather than fixed broad estimates, implementing concrete operational measures to eliminate food surplus.

    Practical Food Waste Reduction Strategies

    Organisations can implement a range of flexible strategies:

    • Advance Meal Registration: Collecting explicit meal attendance confirmations and dietary requirements from staff, volunteers, artists, and delegates prior to finalising order quantities.

    • Flexible Serving Formats: Utilising refillable buffet options or small-batch preparation rather than pre-packaged, pre-portioned individual meals.

    • Historical Data Adjustment: Reviewing consumption data from previous event editions to refine ordering numbers and avoid over-catering.

    • Supplier Collaboration: Working closely with catering partners on dynamic refill systems, flexible preparation schedules, or leftover redistribution policies.

    What You Need to Submit in the Form

    Please provide evidence demonstrating how catering was aligned with actual demand:

    • Planning Evidence: Upload or link to meal pre-registration forms, staff meal sign-up sheets, catering order confirmation emails, or caterer contract clauses outlining waste reduction measures.

    • Not Applicable (N/A): Select N/A if your event does not provide or manage food services.

Part 5: Materials

  • ◯ Voluntary

    Applies to: All Event Types & Sizes managing staging, decor, signage, and physical production assets

    The Big Picture

    Temporary builds, display stands, stage sets, and promotional signage generate massive physical waste when produced for single-use. Prioritising rented, modular, upcycled, and date-free materials significantly cuts raw resource extraction, lowers embodied carbon, and reduces waste disposal costs.

    What Is Recommended?

    New materials purchased for decoration, exhibition stands, physical branding, and production structures should constitute less than 50% of the total physical materials used. At least 50% of your production materials should be reused, rented, borrowed, or upcycled.

    Practical Implementation Strategies

    Organisations can meet or exceed the 50% reuse target using several approaches:

    • Date-Free Branding: Designing generic, evergreen banners, backdrops, and signage without specific years, dates, or edition numbers to allow multi-year reuse.

    • Rental & Modular Systems: Renting stage elements, lighting structures, display stands, and furniture instead of purchasing single-use materials.

    • Storage & Multi-Year Plans: Safely storing durable branding and staging elements for future event cycles.

    • Upcycling & Redesign: Reclaiming scrap materials or repurposing old promotional banners into tote bags, stage decor, or structural elements.

    • Inter-Event Collaboration: Partnering with regional festivals, sports clubs, or cultural institutions to share and rotate staging infrastructure.

    What You Need to Submit in the Form

    Please provide details on your material sources:

    • Material Inventory / List: A simple log detailing key production elements (decor, signage, stands) and indicating which items were reused, rented, second-hand, or newly purchased.

    • Photo Evidence: Upload photos showcasing date-free signage, rented stage setups, or repurposed decor elements.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes utilising battery-powered devices

    The Big Picture

    Single-use alkaline batteries require significant raw material extraction and energy to produce relative to their short lifespan, creating hazardous electronic waste. Switching to rechargeable battery systems across production teams drastically cuts battery consumption, reduces operational spend over time, and keeps toxic heavy metals out of waste streams.

    What Is Required?

    Single-use (disposable) batteries are not permitted for event operations. Organisations must use rechargeable battery systems for all event-operated devices and ensure any retired rechargeable batteries are recycled through official battery collection channels.

    Scope & Exemptions

    • In Scope: All devices and equipment operated by your event during setup, showtime, and teardown, including:

      • Technical audio and staging gear (wireless microphones, transmitters, sound meters).

      • Communications equipment (walkie-talkies, two-way radios).

      • Administrative and office tech (wireless mice, keyboards, remotes, laser pointers).

      • Volunteer and crew gear (headlamps, flashlights, megaphones).

    • Permitted Exception: Specialised, miniature batteries used in professional in-ear monitoring systems or wireless audio hardware where rechargeable alternatives do not exist on the market or have proven technically unreliable during live performances.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes purchasing new timber or wood products for builds, stands, decor, or temporary installations

    The Big Picture

    Unregulated timber harvesting drives global deforestation, habitat destruction, and loss of biodiversity. Ensuring that any newly purchased wood originates from certified sustainable forestry guarantees that materials are harvested responsibly, preserving ecosystems, protecting soil and water quality, and respecting local community rights.

    What Is Required?

    If your organisation purchases new wood or wood composite products for event structures, display stands, signage, stage sets, or decorations, these materials must originate from responsibly managed forests and hold FSC (Forest Stewardship Council) or PEFC (Programme for the Endorsement of Forest Certification) certification.

    Scope & Exemptions

    • In Scope: Newly purchased solid timber, lumber, plywood, MDF, particle board, hardboard, or wood-based composite materials bought specifically for event setup, staging, or branding.

    • Exempt / Encouraged: Reused, reclaimed, upcycled, or rented timber assets (e.g. reclaimed scaffolding planks, multi-year reusable display units, rented wooden pallets). Reusing existing timber remains superior to buying new certified wood.

    • Not Applicable (N/A): Select N/A if your event does not purchase any new timber or wood-based materials.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes procuring materials, paints, signage, textiles, and staging supplies

    The Big Picture

    Materials containing toxic chemicals, heavy metals, or hard-to-recycle synthetic compounds pose health risks during handling, off-gas toxic pollutants, and ruin waste recycling streams. Excluding hazardous substances and selecting eco-certified alternatives protects the health of crew and attendees while ensuring materials can be safely recycled or composted at the end of their lifespan.

    What Is Recommended?

    Your event should actively avoid purchasing, hiring, or using materials containing substances harmful to health, safety, or the environment, especially those that render items difficult or impossible to recycle.

    Whenever new materials, paints, adhesives, or textiles are required, priority must be given to products certified under recognised environmental labels, such as the Nordic Swan Ecolabel, EU Ecolabel, or equivalent standards.

    High-Risk Materials & Substances to Avoid

    • PVC & Chlorine-Based Plastics: Vinyl banners, PVC flooring, plastic wristbands, and single-use decor.

    • Polystyrene (Styrofoam): Packaging blocks, single-use display props, and disposable coolers.

    • PFAS & Fluorinated Chemicals: Waterproof coatings, stain-resistant treatments, and certain fire-resistant textiles.

    • Solvents & Volatile Organic Compounds (VOCs): Solvent-based paints, chemical glues, aerosol sprays, and polyurethane spray foams (isocyanates).

    • Toxic Additives & Heavy Metals: Formaldehyde in uncertified wood composites, halogenated flame retardants, heavy metal pigments/dyes, allergenic preservatives (such as Methylisothiazolinone / MI), and EU/EEA-restricted endocrine disruptors.

    Preferred Alternatives & Ecolabels

    • Certifications: Look for Nordic Swan Ecolabel, EU Ecolabel, Blue Angel, or OEKO-TEX Standard 100 (for fabrics).

    • Material Swaps: Use water-based paints, solvent-free adhesives, polyolefin (PE/PP) or woven fabric banners instead of PVC, and paper or cardboard packaging instead of Styrofoam.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes building or installing temporary decor, stands, signage, and physical infrastructure

    The Big Picture

    When temporary event infrastructure cannot be directly reused, assembling items with composite, glued, or permanently fused materials prevents effective recycling, forcing valuable resources into incinerators or landfills. Designing and constructing installations for easy disassembly allows waste streams to be cleanly separated by material type during teardown, maximizing resource recovery and supporting a circular economy.

    What Is Required?

    All non-reused decorations, exhibition stands, signage, and production installations must be constructed in a manner that allows simple dismantling into distinct material fractions at the end of the event. Your organisation must ensure these materials are sorted and routed to the correct recycling streams.

    Key Operational Guidelines

    • Design for Disassembly: Avoid non-separable adhesives, composite bonding, or mixed-material laminates that lock different substances together permanently. Utilise mechanical fasteners (screws, bolts, straps, ties) rather than heavy glues or permanent welds.

    • Material Separation: Fully dismantle non-reusable builds and sort components into primary material categories, including:

      • Clean / untreated wood

      • Metals (aluminum, steel)

      • Rigid and flexible plastics

      • Textiles and fabrics

      • Paper and cardboard

    • Correct Recycling Routing: Ensure each sorted material fraction is delivered to its corresponding municipal or commercial recycling channel rather than mixed residual waste bins.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes procuring staff uniforms, volunteer gear, crew apparel, or promotional textiles

    The Big Picture

    Mass-producing single-use event T-shirts and low-quality textiles consumes vast amounts of water and energy, while generating immediate post-event waste. Conducting a genuine assessment of textile reuse, banning fast fashion, and opting for shared outer garments (like reusable vests) significantly lowers your event's material footprint and cuts procurement costs.

    What Is Required?

    For all necessary branded clothing, staff uniforms, and operational textiles, your organisation must perform a documented assessment of reuse options before ordering any new items.

    The procurement of low-quality textiles or fast-fashion garments that quickly end up as waste is strictly prohibited.

    Practical Sourcing & Operations Strategies

    • Personal Clothing & Shared Vests: Allow volunteers, staff, and spokespersons to wear their own clothes, providing reusable branded high-visibility vests, tabards, or armbands to wear over personal attire.

    • Existing Inventory: Prioritise using leftover textile stock and unprinted uniforms from previous event editions.

    • Second-Hand & Rental: Rent uniforms, source second-hand apparel, or share textile inventory with partner institutions and festivals.

    • Date-Free Branding: Omit dates, years, or edition numbers from uniforms so remaining items can be seamlessly reused for future events.

    What You Need to Submit in the Form

    Please provide evidence of your textile strategy:

    • Textile Assessment & Sourcing Log: A simple summary detailing how clothing needs were met (e.g. reliance on personal clothing with shared vests, reuse of prior inventory, second-hand sourcing, or low-impact new orders).

    • Photo Evidence: Upload photos showcasing team members using shared/reusable vests, date-free uniforms, or repurposed textiles.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes across all operational areas, catering, merchandise, and logistics

    The Big Picture

    Single-use plastics are major drivers of environmental pollution, marine litter, and microplastic contamination. Because synthetic polymers persist in ecosystems for centuries, eliminating single-use plastics across all event touchpoints, from site catering to supply chain packaging, is critical for achieving zero-waste operations.

    What Is Required?

    Plastic items intended for single use must be strictly avoided across all parts of the event. All internal teams, external vendors, contractors, catering partners, and sponsors must comply with this restriction.

    Target Items & High-Priority Areas

    • Single-Use Plastic Bags: Prohibit thin film carrier bags for merchandise, volunteer kits, or accreditation.

    • Plastic Packaging: Mandate that suppliers deliver goods in reusable crates or plastic-free bulk packaging, avoiding individual plastic overwraps.

    • Disposable Bottles & Cups: Ban single-use plastic water/beverage bottles and disposable plastic drinkware across crew and public areas.

    • Disposable Cutlery & Tableware: Enforce reusable alternatives for all food and beverage operations (aligned with Requirement 4e).

  • ◯ Voluntary

    Applies to: All Event Types & Sizes procuring printed assets, temporary carpets, textiles, and decorative elements

    The Big Picture

    Extracting virgin raw materials consumes vast amounts of energy, water, and natural resources. Selecting products manufactured with high proportions of recycled content reduces your event's embodied carbon footprint, diverts waste from landfills, and actively stimulates market demand for circular commodities.

    What Is Recommended?

    Whenever new materials must be purchased or produced for your event, priority should be given to items containing more than 50% recycled raw material content.

    Applicable Material Categories

    • Printed Media & Signage: Posters, flyers, maps, event guides, and rigid display boards manufactured from 100% recycled paper stock or post-consumer recycled plastic (e.g. recycled polypropylene).

    • Textiles & Wearables: Staff T-shirts, volunteer uniforms, tote bags, and lanyards made from recycled cotton or recycled polyester (rPET).

    • Carpets & Floor Coverings: Temporary venue carpets, aisle runners, and turf containing certified recycled synthetic fibers.

    • Decor & Production Build Assets: Display props, acoustic panels, stage coverings, and structural panels derived from post-consumer recycled plastic or reclaimed waste.

    Not Applicable (N/A): Select N/A if your event did not purchase any new printed media, textiles, carpets, or decorative items (e.g. relied 100% on rented/reused assets).

  • ◉ Mandatory

    Applies to: All Event Types & Sizes using printed materials or paper consumables

    The Big Picture

    Paper manufacturing from virgin wood pulp consumes substantial water, energy, and timber resources while requiring intense chemical processing. Mandating high post-consumer recycled fiber content or trusted ecolabels ensures that all consumable paper products used by your event support closed-loop recycling, preserve forests, and minimise operational footprint.

    What Is Required?

    All consumable paper products procured or used by your event must meet at least one of the following criteria:

    • High Recycled Content: Manufactured from at least 90% recycled fiber.

    • Eco-Certification: Certified under recognised environmental standards, specifically the Nordic Swan Ecolabel or the EU Ecolabel.

    Scope & Target Products

    This requirement applies to all functional, administrative, guest, and sanitary paper products, including:

    • Office copy and printing paper

    • Event programs, brochures, schedules, and maps

    • Envelopes, letterhead, and administrative forms

    • Catering napkins and paper tableware accessories

    • Restroom supplies (toilet paper, paper hand towels)

    Permitted Technical Exception

    • Artistic Print Work: In rare instances where 100% colour accuracy, archiving stability, or lightfastness is technically essential for fine art displays, specialised photography, or artistic exhibitions, non-compliant specialised paper may be used if documented.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes across event venues, administrative offices, outdoor areas, and temporary production sites

    The Big Picture

    Sorting waste at its source is essential for effective recycling and high-value resource recovery. When recyclable materials are mixed together or contaminated by general waste, their quality degrades, rendering them impossible to recycle and forcing valuable resources into incinerators or landfills. Establishing comprehensive source separation ensures high material circularity and drastically reduces your event's net carbon footprint.

    What Is Required?

    All waste generated across all event locations (including back-of-house production zones, front-of-house public areas, volunteer hubs, and administrative offices) must be separated at source into at least six primary material categories.

    Primary & Special Waste Streams

    1. Mandatory 6 Core Fractions:

    • Paper and cardboard

    • Glass

    • Rigid and flexible plastics

    • Metals (aluminum, steel)

    • Clean wood

    • Organic waste (food waste, compostables)

    2. Additional Streams (Handled Where They Occur):

    • Residual / non-recyclable waste

    • Hazardous waste (paints, solvents, adhesives, batteries, chemical containers)

    • Waste Electrical and Electronic Equipment (WEEE / e-waste)

    • Textiles and wearable apparel

    • Any specific local municipal categories (e.g., beverage cartons)

    Local Waste Service Exceptions

    We recognize that local waste management infrastructure varies across municipalities:

    • Service Limitations: If local municipal or commercial waste providers do not support all six primary streams, your event may follow the local handler's established stream setup, provided this limitation is officially documented.

    • Expanded Municipal Schemes: If the local municipality requires additional specific sorting streams (such as separated liquid-carton collection), your event must comply with those local requirements.

Part 6: Biodiversity

  • ◉ Mandatory (if staged in/near sensitive or protected natural areas) / N/A

    Applies to: All Outdoor Events, installations, screenings, or activities operating in or adjacent to protected areas or vulnerable natural environments

    The Big Picture

    Staging events in natural settings carries a high risk of ecological disturbance, including soil compaction, vegetation loss, wildlife disruption, and habitat destruction. Developing a structured Nature Protection Plan prior to setup ensures that temporary builds, heavy equipment, and participant access are strictly managed to safeguard fragile ecosystems and support biodiversity conservation.

    What Is Required?

    If your event organises screenings, activities, installations, stands, stages, or temporary infrastructure in or near protected areas or sensitive natural environments, a comprehensive Nature Protection Plan must be prepared and implemented before any on-site setup takes place.

    Applicable Locations

    This requirement applies to operations located in or near:

    • Legally Protected Areas: Nature reserves, landscape protection zones, national parks, bird sanctuaries, outdoor recreation sites with special restrictions, and Natura 2000 areas.

    • Vulnerable Ecosystems: Wetlands, coastal zones, marshlands, mountain/alpine vegetation zones, glacier areas, riverbanks, and other ecologically sensitive natural spaces.

    Key Elements of the Nature Protection Plan

    Where relevant to your site and setup, the plan must outline concrete operational safeguards:

    • Vegetation & Soil Safeguards: Specific measures to prevent damage to topsoil, peat layers, root systems, grass cover, trees, and native plants.

    • Infrastructure & Equipment Controls: Use of protective ground matting, elevated tracks, or weight-distribution systems for transport vehicles, staging, heavy installations, cabling, lighting, and seating.

    • Hazard & Spill Prevention: Protocols to eliminate risks from fires, chemical handling, paints, fuel, and greywater run-off.

    • Zonation & Crowd Management: Clear physical fencing, markers, and buffer zones to keep staff, contractors, and audiences strictly within approved paths and designated areas.

    • Sanitation & Site Cleanup: Dedicated procedures for ongoing waste management, litter prevention, and post-event site restoration.

    • Livestock & Animal Safeguards (if applicable): Specific measures to prevent trampling, manage manure and biological waste, and protect local vegetation from grazing damage.

    What You Need to Submit in the Form

    Please provide evidence of your environmental protection planning:

    • Nature Protection Plan: Upload your completed Nature Protection Plan, including site maps, protection boundary diagrams, and operational risk mitigation procedures.

    • Not Applicable (N/A): Select N/A if your event takes place entirely inside permanent indoor facilities or within paved urban spaces with no impact on natural ecosystems.

Part 7: Social Sustainability

  • ◉ Mandatory

    Applies to: All Event Types & Sizes employing permanent staff, temporary workers, hired crew, or third-party contracted personnel

    The Big Picture

    Social sustainability is a fundamental pillar of responsible event management. Event production often involves long hours, tight deadlines, and complex physical setups, which can heighten safety and welfare risks. Ensuring fair wages, reasonable working hours, strict health and safety standards, and full legal compliance protects workforce well-being, prevents burnout or exploitation, and fosters a safe, equitable work environment.

    What Is Required?

    Your organisation must fully comply with all applicable labor laws, Health, Safety, and Environment (HSE / HMS) regulations, working hour limits, minimum wage standards, and relevant collective bargaining agreements.

    This requirement applies across all stages of the event lifecycle (planning, setup, execution, and teardown) and covers all workers, regardless of employment status:

    • Permanent employees

    • Temporary and seasonal staff

    • Hired crew and freelancers

    • Subcontracted personnel and vendor staff

    Key Compliance Pillars

    • Health, Safety, & Environment (HSE / HMS): Conduct site risk assessments, establish clear safety protocols, ensure proper use of Personal Protective Equipment (PPE), and maintain accessible emergency/first-aid procedures during setup, showtime, and strike.

    • Working Hours & Rest Periods: Enforce compliant shift durations, guarantee mandatory rest breaks between working shifts, and monitor overtime, particularly during high-intensity build and teardown phases.

    • Wages & Fair Compensation: Ensure all personnel are paid in accordance with legal requirements, applicable collective agreements, and prevailing wage standards, including accurate compensation for overtime.

    • Contractual Rights: Ensure clear, written contracts or vendor agreements are in place for all personnel, defining working conditions, roles, and safety obligations.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes across internal governance, operations, and public programming

    The Big Picture

    Equitable representation and gender balance are core pillars of social sustainability and responsible governance. Because events serve as prominent public platforms and significant regional employers, maintaining balanced representation across stage lineups, panel discussions, and leadership structures drives diverse perspectives, dismantles systemic bias, and creates an inclusive culture for staff, participants, and audiences.

    What Is Required?

    Your organisation must demonstrate active practices or formal policies aimed at ensuring gender balance and equal opportunity across all dimensions of event planning and execution.

    Note: This requirement does not mandate rigid numerical quotas; rather, it requires deliberate awareness, proactive outreach, and documented practice of balanced representation where applicable.

    Key Focus Areas

    • Leadership & Governance: Ensuring gender balance within board members, steering committees, senior management, and core decision-making roles.

    • Talent & Program Curation: Consciously booking a diverse range of artists, performers, keynote speakers, athletes, or facilitators.

    • Panels & Forums: Ensuring balanced representation on panel discussions and public stages, avoiding single-gender panels ("manels").

    • Operational Teams: Maintaining equal opportunity and fair representation within technical crews, production departments, and volunteer management.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes across programming, audience engagement, internal staffing, and vendor selection

    The Big Picture

    Events are powerful public platforms that reflect and shape community culture. Creating an intentionally inclusive event ensures that individuals from diverse backgrounds feel welcomed, safe, and represented. Prioritising diversity enriches cultural programming, breaks down social barriers, and ensures fair access to economic and creative opportunities for historically underrepresented groups.

    What Is Required?

    Your organisation must implement active practices, policies, or programming choices that promote the inclusion of:

    • Diverse ethnic groups

    • Religious groups

    • The LGBTQIA+ community

    • Individuals from other underrepresented or marginalised groups

    Note: Like requirement 7b, this does not mandate strict quotas, but requires documented awareness, intentional planning, and proactive inclusion across your event operations or programming.

    Key Focus Areas & Implementation Strategies

    Organisations can demonstrate inclusion across several operational areas:

    • Policy & Safety: Establishing an explicit Diversity & Inclusion Policy, Code of Conduct, or Safe Space Guidelines for participants, staff, and contractors.

    • Diverse Programming: Consciously curating lineups, workshops, or exhibitions that feature artists, speakers, and creators from diverse ethnic, religious, and LGBTQIA+ backgrounds.

    • Inclusive Operations & Facilities: Providing gender-neutral restrooms, quiet or prayer spaces, accessible communications, or multilingual signage.

    • Targeted Outreach & Workforce: Partnering with diverse community organisations, hiring underrepresented suppliers/vendors, or creating inclusive volunteer outreach initiatives.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes across physical venues, ticketing, digital platforms, and public communications

    The Big Picture

    Universal design ensures that everyone, regardless of physical, sensory, or cognitive abilities, can participate fully, safely, and independently. Removing physical and digital barriers upholds fundamental rights to culture, sports, and community life, expanding your audience reach and creating a welcoming, equal experience for all attendees.

    What Is Required?

    Your event must actively ensure good physical and digital accessibility for people with disabilities. This includes applying universal design principles to your venues (to the maximum extent permitted by the physical location), providing clear pre-event accessibility information, and implementing solutions for participants with mobility, visual, or hearing impairments.

    Key Focus Areas & Implementation Examples

    Organisations must address both physical and digital accessibility:

    • Physical Accessibility: Ramped or flat step-free entrance routes, wide corridors, wheelchair-accessible restrooms, reserved accessible seating/viewing platforms, and barrier-free stages and workshop spaces.

    • Digital Accessibility & Pre-Event Info: A dedicated, easy-to-find "Accessibility" page on your official website detailing entry paths, terrain, available services, and contact info. Digital materials should follow web accessibility standards (e.g., screen-reader compatible formats, alt-text, high-contrast text).

    • Ticketing & Companion Schemes: Offering companion ticket schemes (free or discounted entry for certified personal assistants/carers) and clear mechanisms to request specific accommodations during ticket purchase.

    • Sensory & Communication Support: Providing hearing loop systems, sign-language interpretation, subtitling/captioning for video content, or designated quiet spaces for neurodivergent attendees where applicable.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes covering employees, volunteers, contractors, artists, invited guests, and general audiences

    The Big Picture

    Creating a safe, respectful environment requires proactive planning and clear boundaries. Anti-discrimination policies and designated reporting mechanisms ensure that everyone attending or working at an event is protected from bias, harassment, and hate speech. Having established protocols in place allows for swift, fair, and empathetic intervention whenever unwanted incidents occur.

    What Is Required?

    Your organisation must establish explicit guidelines, procedures, and reporting structures to prevent and manage cases of discrimination, harassment, hate speech, and unwanted safety incidents.

    These protections apply universally across all event spaces and touchpoints, covering permanent staff, temporary workers, volunteers, contractors, artists, speakers, and event attendees.

    Key Implementation Pillars

    To satisfy this requirement, your event setup should incorporate:

    • Code of Conduct: A clear, publicly accessible policy defining acceptable behaviour and explicitly prohibiting discrimination based on race, ethnicity, gender, sexual orientation, disability, religion, or age.

    • Incident Reporting Channels: Direct, low-barrier reporting mechanisms for victims or witnesses (e.g. a dedicated phone number, QR code reporting form, safe-space desk, or official contact email).

    • Designated Lead or Ombud: Appointing a named, trained contact person or independent ombud on site during event execution to handle reports confidentially and coordinate response steps.

    • Team Briefings: Ensuring security teams, department leads, and volunteer coordinators are briefed on harassment protocols, de-escalation steps, and support workflows.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes across all artistic, cultural, sports, and corporate sectors

    The Big Picture

    Events do not exist in isolation; they are embedded within physical neighbourhoods and host communities. Actively engaging local stakeholders ensures that an event generates lasting social value, strengthens regional cultural vitality, and builds genuine local ownership. Anchoring operations locally fosters trust, boosts regional economic resilience, and transforms events into valuable civic assets.

    What Is Required?

    Your organisation must maintain an active, collaborative relationship with the local host community. The event must demonstrate tangible engagement with local institutions, civil society, businesses, or cultural networks to support regional relevance and shared social benefits.

    Target Partner Groups & Operational Examples

    Organisations can implement local anchoring across several collaborative channels:

    • Educational & Youth Outreach: Partnering with primary schools, high schools, universities, or youth clubs for educational workshops, special screenings, guided tours, or student internships.

    • Civic & Municipal Partnerships: Developing joint initiatives with local government, municipal libraries, cultural houses, or neighborhood associations.

    • Local Business Integration: Collaborating with local independent merchants, regional craft suppliers, micro-breweries, or neighbourhood venues for event services, food, or fringe programming.

    • Civil Society & Volunteer Groups: Teaming up with local non-profits, athletic clubs, environmental groups, or community volunteers for co-created activities or outreach.

    • Public & Open Access: Hosting free public components, street festivals, neighbourhood open-door sessions, or community discount tickets to reduce financial barriers for local residents.

  • ◯ Voluntary

    Applies to: All Event Types & Sizes procuring goods, equipment, catering, and technical services

    The Big Picture

    Procuring goods and services locally keeps economic value circulating within the host community, supports regional business growth, and cuts transport-related carbon emissions by shortening freight and travel distances for equipment, food, and personnel. Prioritising local supply chains strengthens community ties while reducing the logistical and carbon overhead of long-distance transport.

    What Is Recommended?

    Organisations are encouraged to prioritise local suppliers, regional producers, local technicians, and nearby craftspeople whenever feasible to maximise local economic impact and minimise transport emissions.

    Key Sourcing Categories

    Events can implement local procurement across multiple operational areas:

    • Technical Crew & Craftspeople: Hiring local technicians, stagehands, riggers, security firms, carpenters, and venue staff.

    • Catering & Beverage Producers: Partnering with regional food producers, local bakeries, independent caterers, and nearby beverage suppliers.

    • Equipment & Infrastructure Rentals: Renting staging, AV gear, staging furniture, structures, and vehicles from local supplier depots to avoid long-haul shipping.

    • Merchandise & Production Materials: Sourcing signage printing, merchandise, awards, and decorative items from regional artisans and local print facilities.

  • ◉ Mandatory

    Applies to: All Event Types & Sizes engaging employees, volunteers, contractors, and on-site vendor teams

    The Big Picture

    Even the most thorough sustainability strategy fails if frontline staff, volunteers, and working partners do not know how to execute it on the ground. Delivering a brief, targeted sustainability orientation ensures that everyone working on site understands their specific role in waste sorting, guest interaction, transport guidelines, and maintaining a safe, inclusive environment, turning policy into active practice.

    What Is Required?

    Your organisation must provide a short, structured introduction to sustainability for all employees, volunteers, and key partner/vendor teams working during the event setup, operational period, or teardown.

    Core Topics & Delivery Methods

    The orientation should cover the key operational and social rules of the event:

    • Required Training Topics:

      • Multi-fraction waste sorting rules and bin locations.

      • Sustainable transport recommendations for crew and attendees.

      • Social sustainability policies, accessibility awareness, and guest assistance.

      • The event Code of Conduct, safety rules, and anti-harassment reporting procedures.

    • Flexible Delivery Options:

      • On-Site Briefings: A concise 10-minute briefing session at the start of shifts or crew kick-off meetings.

      • Digital Modules & Videos: Pre-event training videos, online slides, or digital modules required prior to accreditation.

      • Handbooks & Manuals: A clear, highlighted sustainability section in volunteer handbooks, staff guides, or vendor onboarding packs.

Part 8: Brain Print

  • ◐ Reporting

    Applies to: All Event Types & Sizes with public or curated programming, athlete rosters, stage lineups, film screenings, or speaker schedules

    The Big Picture

    Curated event content, whether sports competitions, stage lineups, film screenings, or panel discussions. holds immense power to challenge stereotypes, elevate underrepresented voices, and mirror the true diversity of our society. Proactively embedding diversity into core programming transforms public events into active platforms for social equity, broadening audience appeal and delivering meaningful cultural impact.

    Key Programming Strategies & Sector Examples

    Organisations can demonstrate diverse programming across three main dimensions:

    • 1. Active Representation: Including athletes, performers, filmmakers, artists, or speakers from underrepresented, minority, or marginalised communities.

    • 2. Thematic Initiatives: Integrating dedicated sessions, divisions, or panels focused on social equity, identity, inclusion, accessibility, and human rights.

    • 3. Focused Showcases: Establishing specific spotlights, developmental tracks, or featured categories for emerging or underrepresented perspectives.

    Sector-Specific Examples

    • Sports Events: Adaptive or para-sport showcases; equal representation or equal prize-money initiatives; targeted inclusion tracks for women, non-binary athletes, or underrepresented youth.

    • Music & Live Performance: Gender-balanced stage lineups; dedicated showcases featuring minority, Indigenous, or independent artists; culturally diverse musical programming.

    • Film & Screen: Indigenous cinema programs; LGBTQIA+ short film blocks; spotlights on underrepresented directors, writers, and technical crews.

    • General Cultural Events & Conferences: Multilingual panel discussions; community-led heritage exhibitions; accessible interactive workshops.

    What You Need to Submit in the Form

    Please provide details regarding your event's programming diversity:

    • Programming Diversity Summary: A concise statement explaining how social diversity was incorporated into your lineup, speaker selection, athlete roster, or content curation.

  • ◐ Reporting

    Applies to: All Event Types & Sizes hosting panel discussions, public talks, workshops, industry summits, or interactive sessions

    The Big Picture

    Events are powerful public platforms that shape opinion, share knowledge, and influence industry standards. Utilising talks, panels, and workshops to highlight environmental challenges, such as climate change, resource depletion, and biodiversity loss, engages audiences, inspires collective responsibility, and accelerates the transition toward sustainable operational practices within your professional sector.

    What Is Required?

    Your organisation must document how its public programming, industry roundtables, workshops, or talk series were used to advance audience and industry understanding of environmental sustainability and climate action.

    Key Focus Areas & Implementation Strategies

    Organisations can integrate environmental perspectives across three core dialogue channels:

    • 1. Educational & Public Debates: Hosting public talks, Q&As, or open forums addressing climate policy, nature conservation, circular economy, and local ecological issues.

    • 2. Industry & Operational Summits: Organising professional workshops, green industry days, or technical roundtables focused on sustainable supply chains, low-carbon operations, and green transition strategies.

    • 3. Strategic Partnerships: Collaborating with environmental NGOs, climate scientists, academic institutions, or eco-advocacy groups to co-host panels and educational sessions.

    Sector-Specific Examples

    • Sports Events: Athlete-led climate advocacy talks; panels on sustainable venue operations; workshops on reducing transport carbon footprints and gear waste.

    • Music & Live Events: Panels on zero-waste festival logistics and green touring; artist Q&As on environmental activism; dedicated climate advocacy hubs on event grounds.

    • Film & Screen: Industry panels on green set production; Q&As with directors addressing environmental themes; roundtables on sustainable screen funding criteria.

    • General Cultural Events & Conferences: Public debates on urban ecology; co-hosted eco-workshops with local NGOs; community talks on local sustainability policy.

    What You Need to Submit in the Form

    Please provide evidence of your environmental dialogues:

    • Summary: A brief description detailing how environmental sustainability was integrated into your panels, workshops, talks, or industry sessions.

  • ◐ Reporting

    Applies to: All Event Types & Sizes engaging commercial sponsors, brand partners, or corporate collaborators

    The Big Picture

    Corporate partnerships directly reflect an event’s core values and public identity. Inconsistent commercial alignments risk accusations of greenwashing and compromise the integrity of your event's sustainability strategy. Establishing a clear, transparent sponsorship policy ensures brand collaborations align with your environmental and social commitments while encouraging commercial partners to elevate their own ESG practices.

    What Is Required?

    Your organisation must explain how sustainability considerations are integrated into its sponsorship strategy and corporate partnership decisions. This involves defining clear criteria for brand selection, evaluating potential sponsors' climate, environmental, and social records, and maintaining transparency regarding your partnership principles.

    Note: This requirement does not mandate a universal ban on specific corporate sectors; rather, it requires explicit, transparent evaluation principles and accountable decision-making.

    Key Policy Pillars & Sourcing Strategies

    Organisations can implement green sponsorship practices across several operational areas:

    • Evaluation Criteria: Assessing prospective sponsors based on their carbon reduction targets, supply chain ethics, circular initiatives, and social impact records.

    • Value Alignment & Boundaries: Defining explicit criteria regarding corporate activities that conflict with event values (e.g. establishing clear guidelines or restrictions regarding fossil fuel extraction, heavy polluters, or predatory practices).

    • Prioritising Eco-Leaders & Local Brands: Actively seeking partnerships with local businesses, B-Corp certified companies, renewable energy providers, or circular product suppliers that reinforce event sustainability goals.

    • Public Transparency: Publishing your sponsorship policy or sustainability partner guidelines on your official website or within partner procurement decks to ensure public accountability.

    What You Need to Submit in the Form

    Please provide evidence of your sponsorship policy and evaluation process:

    • Sponsorship Policy / Guidelines: Upload your organisation's sponsorship policy, partner ESG checklist, or link to the published policy on your official website.

    • Sponsor Evaluation Summary: A brief statement explaining how existing partners and commercial sponsors were evaluated against your environmental and social values.

  • ◐ Reporting

    Applies to: All Event Types & Sizes utilising stages, public spaces, broadcast feeds, editorial channels, or programming forums

    The Big Picture

    Events are powerful public gathering spaces that carry a unique civic responsibility. Utilising event visibility, physical stages, and communication channels to amplify critical social voices, such as activists, academic researchers, youth leaders, Indigenous representatives, and grass-roots advocacy groups, transforms standard events into vibrant democratic forums that foster dialogue, raise public awareness, and drive meaningful societal progress.

    What Is Required?

    Your organisation must document how its physical stages, digital media, or editorial platforms served as a democratic meeting place to elevate important social, environmental, and civic perspectives.

    Key Implementation Channels & Sector Examples

    Organisations can provide a platform for social voices across three primary channels:

    • 1. Featured Speaking & Direct Stage Access: Inviting community leaders, advocacy groups, researchers, or youth activists to address audiences directly on main stages, during opening ceremonies, or at keynote sessions.

    • 2. Contextual Discussions & Debates: Hosting town halls, post-match or post-screening Q&As, panel sessions, or dedicated dialogue spaces focused on pressing social issues.

    • 3. Editorial & Publishing Outlets: Allocating space within event programs, mobile apps, catalog essays, or broadcast feeds for op-eds, research summaries, and advocacy features from grass-roots partners.

    Sector-Specific Examples

    • Sports Events: Athlete-led human rights or equity forums; honouring local Indigenous leaders during opening ceremonies; hosting youth-led workshops on community development alongside tournaments.

    • Music & Live Performance: Operating dedicated community dialogue stages or activist hubs; artists hosting advocacy speakers on stage between sets; program guides featuring essays by local community groups.

    • Film & Screen: Post-screening Q&As co-hosted with policy experts or social activists; film series guest-curated by minority film collectives; dedicated catalog features exploring civic themes.

    • General Cultural Events & Conferences: Public town-hall debates; keynote addresses by climate scientists or social activists; collaborative exhibits co-curated alongside local community organisations.

    What You Need to Submit in the Form

    Please provide evidence of how your event amplified social voices:

    • Social Voices & Civic Engagement Summary: A brief description explaining how your event provided a platform for activists, researchers, minority groups, youth leaders, or advocacy organisations.

    • Proof of Platform Outreach: Upload or link to event programs, digital guides, session recordings, photo evidence, or press coverage documenting featured speakers, community forums, or editorial contributions.

  • ◐ Reporting

    Applies to: All Event Types & Sizes highlighting specific real-world projects, activations, and partnerships undertaken during the event cycle

    The Big Picture

    Highlighting annual initiatives provides concrete proof of an event's real-world impact beyond written policy. Documenting specific workshops, public campaigns, and strategic partnerships turns high-level sustainability commitments into verifiable case studies. This annual "best practices" overview builds institutional memory, drives transparency, and provides actionable inspiration for the wider event industry.

    What Is Required?

    Your organisation may provide concrete, real-world examples of specific sustainability initiatives, activations, workshops, public campaigns, or strategic partnerships executed during the reporting year to showcase your event's real-world social and environmental impact.

    Key Initiative Categories & Sector Examples

    Organisations can highlight annual impact across four primary project types:

    • 1. Educational & Youth Engagement: Hands-on workshops, youth development clinics, mentorship programs, or skill-building initiatives.

    • 2. Public Campaigns & Outreach: Event-wide public campaigns, behaviour-change drives, or community-facing advocacy projects.

    • 3. Strategic Organisational Partnerships: Formal collaborations with NGOs, universities, research institutions, environmental networks, or equity groups.

    • 4. Specialised Forums & Activations: Dedicated sessions, interactive hubs, or special projects addressing pressing social, political, or environmental challenges.

    Sector-Specific Examples

    • Sports Events: Inclusive sports clinics for youth with disabilities; academic partnerships to measure event carbon output; stadium-wide anti-racism or mental health awareness drives.

    • Music & Live Performance: Workshops on sustainable tour operations for emerging artists; co-branded safety and inclusion initiatives with LGBTQIA+ advocacy groups; campaign stages hosting NGO awareness booths.

    • Film & Screen: Hands-on workshops on green filmmaking for young creators; panels on artistic freedom and human rights; co-hosted film screenings with climate research institutes.

    • General Cultural Events & Conferences: Community heritage workshops; joint campaigns with local environmental groups on waste reduction; public roundtables on civic rights and equity.

    What You Can to Submit in the Form

    Please provide evidence of your annual impact highlights:

    • Initiatives & Impact Summary: A concise overview detailing 1 to 3 concrete projects, campaigns, workshops, or partnerships executed during the event cycle, including their goals and outcomes.

    • Supporting Materials & Media: Upload photos, promotional collateral, press coverage, campaign reports, or partner endorsement letters documenting the highlighted initiatives.

Part 9: Venue Registration

  • ◐ Reporting

    Applies to: All physical locations, indoor halls, outdoor grounds, stages, and temporary sites (up to 10 venues per registration)

    The Big Picture

    Mapping your physical footprint is the foundation for tracking environmental and social impact. Collecting baseline technical data on venue locations, grid connectivity, waste infrastructure, and accessibility features allows for precise reporting, targeted sustainability interventions, and streamlined verification across all staging areas.

    What Is Required?

    Your organisation must register each individual venue, facility, public space, or stage site utilised during your event operations (registering anywhere between 1 to 10 venues per submission).

    Core Venue Registration Fields (Per Venue Entry)

    For each registered venue, complete the following standardised data points:

    1. Venue Name: Official venue name or internal stage title (e.g. Central Exhibition Hall, Main Park Stage).

    2. Address: Physical street address or location description (plus GPS coordinates for off-grid outdoor sites).

    3. Venue Type:

      • Indoor (Interior)

      • Outdoor (Exterior)

      • Hybrid / Mixed (Indoor & Outdoor)

    4. Primary Energy Source:

      • Power Grid Connection (Mains electricity)

      • No Power Grid / Off-Grid (Temporary generators, fuel systems, mobile batteries, or solar)

      • Mixed (Grid + Mobile Generators)

    5. Waste Sorting Capacity: Total active separated waste streams provided on site (1, 2, 3, 4, 5, 6, 7, or 8+ fractions).

    6. Accessibility Readiness: Physical accessibility status for participants and staff with disabilities (Fully Accessible / Universal Design, Partially Accessible, or Not Accessible).

Part 10: Final Climate Report

  • ◉ Mandatory

    Applies to: All Event Types & Sizes completing their post-event sustainability certification and impact reporting

    The Big Picture

    Measuring your event's total greenhouse gas (GHG) footprint converts environmental commitments into verified data. A thorough climate report quantifies emissions across all operational areas, pinpoints primary carbon drivers, establishes an accurate baseline for future reductions, and demonstrates full accountability to stakeholders, municipal partners, and public audiences.

    What Is Required?

    Your organisation must compile and submit a final climate report summarising the event's total carbon emissions, calculated in tonnes of carbon dioxide equivalent (Co2-eq). The report must account for emissions across all relevant operational scopes associated with the planning, build, execution, and breakdown of the event.

    Emission Scopes & Reporting Categories

    The climate report should quantify environmental impact across three primary scopes:

    • Scope 1 (Direct Emissions): Fuel consumed on-site for temporary power generators, heating/cooling units, machinery, and event-owned or leased operational vehicles.

    • Scope 2 (Indirect Energy Emissions): Purchased grid electricity, district heating, and cooling consumed at venues, production offices, and accommodation facilities.

    • Scope 3 (Value Chain & Logistics Emissions):

      • Travel & Mobility: Attendee travel, artist/performer transport, crew travel, and overnight accommodation.

      • Freight & Logistics: Transport of heavy production equipment, staging, catering supplies, and merchandise.

      • Procurement & Food: Carbon footprint of food and beverages served, printed assets, and single-use/temporary materials.

      • Waste Management: Emissions derived from waste treatment, landfill disposal, and recycling operations.

    What You Need to Submit in the Form

    Please provide your final GHG calculations and summary report:

    • Total Carbon Footprint Data: Report total emissions broken down by primary operational sources (energy, transport, food, waste, materials).

    • Final Climate Report / Calculator Output: Upload your official GHG accounting report, carbon calculator summary sheet (e.g., from an accredited event carbon tool), or third-party audit verification document.

Frequently Asked Questions

  • Yes. Google Forms automatically saves your draft responses for up to 30 days, provided you are logged into a Google Account. If you close your browser and return later using the same account, your inputs will be preserved.

  • If a requirement is not applicable to your event operations (for example, nature protection rules for a purely indoor exhibition), select "Not Applicable" (N/A) in the form and provide a brief statement explaining why.

  • No, you are not strictly required to use Google Forms. A Google Sheet and and Excel version of the reporting form is available on this page.

    If you submit via Excel or Sheets, please email your completed workbook and documentation link to our team. All supporting files must be shared via a single file-transfer link (e.g., Dropbox, WeTransfer, Google Drive).

  • Documentation depends on the specific requirement and may include:

    • Policies & Handbooks: Code of Conduct, equality/D&I policies, HSE/HMS plans, or Nature Protection Plans.

    • Contracts & Guidelines: Procurement policies, vendor agreements, caterer contracts, or sponsorship criteria.

    • Certifications & Receipts: Invoices, supplier spec sheets, or eco-certificates (e.g., Nordic Swan, EU Ecolabel, FSC/PEFC, Global Recycled Standard).

    • Operational Data: Waste hauler receipts/weight tickets, venue energy reports, or carbon calculator exports.

    • Visual Evidence: Photos of site setups, multi-fraction waste stations, accessibility features, or reusable team apparel.

  • Yes. If your organisation manages multiple events, distinct festival editions, or needs to submit updated reporting, you may fill out and submit multiple forms. Please ensure each submission clearly states the specific event name and edition.

  • Because this framework is operating as a 2026–2027 pilot, your feedback is essential. You can submit suggestions or issues using the feedback form located at the bottom of the page or reach out directly to our project coordination team via email.

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